Organizing Your Day More Efficiently

It is easy to get into a work slump, whether you spend your days in an office or working from home. We have discussed some of the quick and easy ways to stop yourself from getting in a slump in a past post, but what about a slump induced by feeling overwhelmed?

When self-managing your time, it can get overwhelming if you don’t equip yourself with tools and strategies to help aid you in finding the best fit for your daily schedule.

One strategy I use is time blocking.

What is time blocking?

Time blocking requires you to first breakdown what needs to be done, then dedicating a specific time of day/day of the week to do it. In that block of time, you will only focus on the task at hand. This can be as broad or as specific as you like, use whichever works best for you. Time blocking is meant to make you feel more organized, not overwhelmed. See some examples below!

By day of the week:

Monday - Social Media Work and Networking

Tuesday - All meetings and calls

Wednesday - Content Curation

Thursday - Administrative Work

Friday - “Tidying up” any remaining tasks

 

My preferred method - By time of day

You break down your day and allot so much time to each task.

 

I take this a step further. I break down my recurring tasks into time allotments and assign them to specific days of the week ahead of time. It enables me to focus, and know I have all my bases covered without feeling overwhelmed. It also allows me some extra time each day to work on reactionary work - the stuff that pops up out of nowhere - in a timely way!

If you are working with more than one client, breaking this down by client may be helpful!


If you do a myriad of things for each client, and breaking it down for time blocking would be too chaotic, this is probably your best bet! It gives you a schedule to adhere to, and keeps you on track! Look at your past invoices/time logs and get an average time spent on each client, and schedule accordingly.

Organizing your time is all about taking the stress away and not adding to it while keeping you in an effective and productive environment! If in 6 months, you realize the time structure you built no longer works, adjust it to meet your current needs.

This is a service we offer to our clients as well! To take on their workload, and break it down and delegate if necessary. Sometimes all a client needs is a little structure!

We hope you give these a try, and if you do, let us know how the worked out for you!

 

Written by Sheena Martin

The Inevitable Slump That Comes With Working From Home

When I tell people I work from home, their first response is usually “Oh! How lucky! I wish I could work from home, too!” and it's a totally understandable response. Working from home has major advantages. You can take lunches whenever you want, you can stay home with a sick child, you can go on field trips with your kids without missing work, you can work from coffee shops, from all over the world. All of those things are true, and they are some of the best reasons to work from home. But, how do you stop yourself from overworking when your office is just upstairs? How do you stop yourself from hermitting in your home, eating nothing but a sleeve of Ritz crackers and seven cups of coffee before looking up and realizing 7 hours have gone by? How do you avoid the eventual slump that comes from working from home?

It is so easy to start making bad habits that effectively make working from home a mute point. Having a proper dividing line between work and home life is VERY important, and keeping a healthy workflow is key. Here are some ways I have found to stay productive and keep from feeling trapped in my own home.

First, get dressed AS SOON AS YOU WAKE UP.

I know, you imagine yourself in sweats on the couch typing away on your laptop. I get it, I totally get it. I have done just that many tons of times. But, in your sweats, you are less likely to leave the house. Even if it's yoga pants, and a work out top - get dressed. Not only is it proven to increase your productivity, but you are more willing to leave your house if you’re already dressed. Even popping on some shoes plays a bit of a mind trick on you, and inwardly you say “It’s time to get to work!” Don't get me wrong, have days spent in your pj's, but don't make it an everyday thing. 

Secondly, open your blinds.

It’s so simple that people often write it off - but it works. Bring some sunshine into your life, and get inspired to get going in the morning. Keeping it dark, and dull inside will often lead to you feeling sluggish, and tired. It sucks the motivation right out of you. Keeping the room bright and airy plays a bit of a mind trick on you, and you become more productive. 

Lastly, and in my opinion, one of the most important things - co-working.

Now, this doesn’t necessarily mean you have to be working WITH someone. This could also mean moving to a more public place to work, like a café or bar. The buzz and the energy of other people lead to inspiration and productivity. Personally, I am lucky enough to work with a friend of mine who happens to live in the same city. We get together, have a cup of coffee, and immediately follow that cup of joe with power hours. We list our accomplishments at the end of the power hour, and it really gives us a deeper sense of accomplishment and keeps us pushing to get more down. But over lunch, we get a nice break to chat and bounce ideas off each other.

The recommendations listed above aren’t an end-all be-all solution, but they are a start. If you aren’t currently implementing them, give them a try! Try one, and see if it makes a positive impact on your work.

Please don't forget to share your tips and tricks with us!

What is a Virtual Assistant?

Welcome back to the blog!

We want to tackle a question we get really often - what is a virtual assistant?

A Virtual Assistant is often defined as a self-employed administrative or personal assistant who works remotely (usually at home) for various clients.

Honestly, that’s a rather spot-on description - thanks, Google. But it doesn’t offer much in way of why you would hire one, and what they are capable of. Now, since the dawn of office work, administrative support has always been present to help businesses keep on top of the "little things" that business owners and executives shouldn't need to worry about. With the Internet and the increasing number of services that can be provided over the phone, via email, and by using an app, having your assistant in-person isn't necessarily a requirement anymore. But, aren’t assistants just supposed to be office?

For example, consider a stereotypical "give it to your assistant" task: getting the dry cleaning done.

Your in-house assistant would drop your clothes off at the cleaners, and then pick them up and deliver to your preferred location. A virtual assistant would, instead, coordinate pick-up and drop-off with the best dry cleaner in the city that has free pick-up and delivery, and spend a fraction of the time on the task - which, in the end, gives you more "bang for your buck". Pretty awesome, right? But it doesn’t stop there. Need a board meeting scheduled? Piece of cake. Anniversary reminder and present purchased? Done, and done. Need a summer camp for the kids? Easy. Need research conducted? Been there. Done that. We can recommend a task management system - or three. We can have your email color-coded and sorted by priority. Every task that an in-house assistant can accomplish, a virtual assistant can too.

With Oenaj, we understand every client will have different needs. We offer a one-time purchase of hours or consulting to help you figure out where you need help, then create a plan to match your needs. We want to focus on what is holding you back and help lighten the load while teaching you skills that will allow you to be more productive. This may not always require a recurring monthly plan, and that is fine with us. We have a myriad of plans, that will undoubtedly suit your needs.

After utilizing our processes, and delegating work to us, working weekends and late nights in the office will be a thing of the past. We will have your colleagues wondering how you’re being so productive while still making it home in time for dinner. We just do it from a home office.

If you have more questions about our services, you can check out our FAQ page or contact us directly!

 

Written by Sheena Martin

 

Welcome to the Blog!

Hello! Welcome to our blog!

I'm sure the odd name has your curious about what sort of company we are, and I can't say I blame you! Oenaj is a virtual assistant company that offers a myriad of services to our clients. We are home to a team of virtual assistants working together to support our network of clients. Oenaj originated in San Antonio by founder Flavia Logsdon.  In August of 2015, she was met with an email detailing how the Virtual Assistant company she was working for had gone under over the weekend. Thinking fast, she combined her love for this line of work and her training with her ambition and quickly started the work to create her own company, later going by the name Oenaj.

Going into the business world on her own, she created systems and processes to make her work easier, and more efficient - fully dedicating herself to working smarter instead of harder. Soon after starting, she was able to bring consultants and trainees under the Oenaj name. Now, Oenaj is home to four employees not including the founder with clients all over the world dealing with tasks from booking flights to social media management and everything in-between.

Each member of our team is familiar with every client's account, ready to jump on board to help at a moment's notice. Our team-based support model allows us to provide seamless, consistent service to every client, on every task, every time. Ensuring coverage with extensive client knowledge is a benefit not often offered by independent companies, and is what sets Oenaj apart from the rest.

On our blog, we want to explore all the facets of being a virtual assistant and the many tips and tricks we have learned along the way to help improve productivity and efficiency. Stay tuned for more!