Organizing Your Day More Efficiently

It is easy to get into a work slump, whether you spend your days in an office or working from home. We have discussed some of the quick and easy ways to stop yourself from getting in a slump in a past post, but what about a slump induced by feeling overwhelmed?

When self-managing your time, it can get overwhelming if you don’t equip yourself with tools and strategies to help aid you in finding the best fit for your daily schedule.

One strategy I use is time blocking.

What is time blocking?

Time blocking requires you to first breakdown what needs to be done, then dedicating a specific time of day/day of the week to do it. In that block of time, you will only focus on the task at hand. This can be as broad or as specific as you like, use whichever works best for you. Time blocking is meant to make you feel more organized, not overwhelmed. See some examples below!

By day of the week:

Monday - Social Media Work and Networking

Tuesday - All meetings and calls

Wednesday - Content Curation

Thursday - Administrative Work

Friday - “Tidying up” any remaining tasks

 

My preferred method - By time of day

You break down your day and allot so much time to each task.

 

I take this a step further. I break down my recurring tasks into time allotments and assign them to specific days of the week ahead of time. It enables me to focus, and know I have all my bases covered without feeling overwhelmed. It also allows me some extra time each day to work on reactionary work - the stuff that pops up out of nowhere - in a timely way!

If you are working with more than one client, breaking this down by client may be helpful!


If you do a myriad of things for each client, and breaking it down for time blocking would be too chaotic, this is probably your best bet! It gives you a schedule to adhere to, and keeps you on track! Look at your past invoices/time logs and get an average time spent on each client, and schedule accordingly.

Organizing your time is all about taking the stress away and not adding to it while keeping you in an effective and productive environment! If in 6 months, you realize the time structure you built no longer works, adjust it to meet your current needs.

This is a service we offer to our clients as well! To take on their workload, and break it down and delegate if necessary. Sometimes all a client needs is a little structure!

We hope you give these a try, and if you do, let us know how the worked out for you!

 

Written by Sheena Martin